Residential Estate Flat Management
We provide residential estate management whereby we will manage the communal areas of residential estates and flats in South Wales. Our residential estate and flat management services cover:
- Building Insurance
- Building Maintenance
- Equipment Maintenance
- Fire Risk Assessments
- Accounts Preparation
Residential Estate Management involves maintaining standards of repair, cleanliness and decoration in the common parts of the building, placing maintenance contractors for equipment and common plant such as lifts and fire alarms, procuring buildings insurance at competitive rates, preparing year end accounts and annual returns, arrangement of Fire Risk assessments and Health & Safety inspections by qualified assessors.
Our Residential Estate Management means that we can act as Company Secretary, therefore taking over all those responsibilities normally shouldered by the resident Secretary, Treasurer and Directors, to carry out the following:
- Site inspections
- Organise the follow-up repairs, service contracts and other property enquiries
- Reply to all correspondence from solicitors, owners and estate agent enquiries
- Check that all owners abide by the terms of the lease
- Collect maintenance and ground rent charges
- Ensure gardening, window cleaning and general maintenance are up to date and liaise with contractors
- Arrange Buildings Insurance and obtain the most cost effective rate
- Arrange day to day works
- Create and maintain a maintenance programme in accordance with the budget
- Prepare year end accounts in preparation for Accountants
- Arrange Shareholder meetings
- File annual records with Companies House
Therefore, we will provide an administrative, professional and technical support facility, producing the information and services required by the owners to ensure that the development runs smoothly and efficiently, residents individual requirements are protected and enhanced and that the company complies at all times with all legislation, specifically the Companies House Act 1948, Landlord Tenant Acts 1985 and 1987 and the Housing Act 1996.
Residential estate management questions:
What is a freeholder?
The freeholder is the owner of the land that the property is built on.
What is ground rent?
The owner of the land that the flats are built on allows the use of the land on the basis of granting a long lease, in return this gives the owner the right to make a rental charge called “ground rent”.
What is a Management Company?
A Management Company is a company limited by share or guarantee whose members are residents of a development. These companies are run by Directors elected from amongst the residents, who in turn, usually appoint Managing Agents to administer the company and manage the development. This is where “Smooth Moves” can assist.
Why is there only one insurance policy in place for all the flats?
It is essential that a block insurance policy is put in place to ensure that every flat is covered. Should the responsibility be left to each individual flat owner to insure their own property, and one flat became un-insured, this would create serious problems for adjoining properties. It would also cause considerable confusion especially when settling any claims that may arise where a number of insurers are involved.
Can I purchase the freehold of my development?
The law provides a legal framework to allow a group of residents to purchase their own freehold. However, before embarking on this, it would be essential to obtain specialist advice on the acquisition process and the value of the freehold
We can recommend specialist solicitors who can give accurate advice and information on any aspect of your leasehold property.
